Filing DBA Certificates – General Instructions

·         There are four (4) DBA forms available from the Madison County Clerk’s office:

1) Certificate of Doing Business Under Assumed Name – Individual to be used by sole proprietorships,
2) Certificate of Doing Business Under Assumed Name – For More Than One Person to be used by partnerships,
3) Amended Certificate of Doing Business Under Assumed Name to be used to add or change information to a previously filed DBA certificate, and
4) Certificate of Discontinuance of Business to be used when a business is terminated.

·         Obtain the proper form from the Madison County Clerk’s office or click on the appropriate link above. You will need Adobe Acrobat Reader to view and print these forms. Adobe Acrobat Reader may be downloaded from http://www.adobe.com/ . (Look for the link to Adobe Reader.)

·         Complete the DBA Certificate up to the text “In Witness whereof…” Do not sign the form!

·         The certificate must be signed in the presence of a notary public. Notaries public are available at the Madison County Clerk’s office as well as many banking institutions, municipal offices, etc. You will need to bring with you proper photographic identification such as a valid driver’s license. All parties involved in the business must appear in person before the notary public.

·         Bring your completed certificate to the Madison County Clerk at 138 N. Court St., Wampsville, NY 13163.

·         There is a $25 filing fee for filing a DBA or an amendment. Cash, check, and money orders are accepted. Checks should be made out to Madison County Clerk.

·         Certified copies of DBA certificates are available for $5 each. A certified copy is typically required by financial institutions when opening business accounts.

 

 

 

 

 

 

 

 

(Updated March 3, 2009)